2. OBJECTIVES
2.1 To promote the economic sustainability of local businesses by bringing visitors, suppliers and providers together for their mutual benefit whilst at the same time preserving and protecting the unique environment of Bodmin Moor.
2.2 To give a warm welcome, value for money to members of the public, to recognise their varying needs and interests and to encourage the provision of what is required.
2.3 To encourage co-operation and friendship between members and other organisations, and to promote their interests.
2.4 To support other organisations which promote the area, in accordance with the Visitor Management Strategy and our own code of practice.
2.5 To administer the necessary finance, promoting both grant aid from governmental sources, commercial sponsorship and fund raising activities.
2.6 To ensure all members offer accommodation or services to an appropriate standard as defined by the Committee.
2.7 Make representation to local authorities or other organisations affecting the industry.
3. MEMBERSHIP
3.1 Membership of the Association shall be open to any business, association, or individual involved directly or indirectly in tourism with Bodmin Moor.
3.2 Members who resign or fail to renew membership will cease to enjoy the rights and privileges of membership, including the use of the advertising logos and the name of the Association. Membership fees are not refundable.
3.3 Caradon District Council, North Cornwall District Council and other interested groups will be invited to each provide one non-voting member.
3.4 The Management Committee has the power to accept, refuse, or terminate membership, with reason being given to the membership.
3.5 The proceedings of the Management Committee shall not be invalidated by any vacancy among their number or by any failure to appoint or any defect in the appointment or qualification of a member.
3.6 Every Member shall have one vote.
4. SUBSCRIPTIONS
4.1 There shall be various categories of Membership. Appropriate fees shall be determined by the Management Committee annually in October.
4.2 All prospective Members shall complete the Association application form and return to the Membership Secretary,
or enquire on line
through
www.bobm.info If a member wishes to register more than one business, a separate application and fee will be required for each additional business.
4.3 Membership of the Association shall run from the date of joining, for one year, fees are payable in advance.
4.4 Membership renewal will be due on each annual anniversary of joining. Notification of renewals will be sent out online in the month preceding renewal. For members without internet access, renewals will be sent by post.
4.5 Non payment of subscriptions within one calendar month of the due date shall result in the defaulter ceasing to be a Member of the Association.
5. ASSOCIATION MEETINGS
5.1 The Annual General Meeting of the Association shall be held between January and the end of March in each year. The accounts for the past year and any general business to be transacted shall be put before the members. The Annual General Meeting will elect the Management Committee for the coming year.
5.2 The Secretary shall give at least one month's written notice to Members of the Annual General and/or any other General Meeting. Nominations for Committee Members and items for inclusion on the agenda of the Annual General Meeting must be received by the Secretary not less than fourteen days before the Annual General Meeting. Only in the event of there being insufficient written nominations for the Officers and/or Committee Members shall nominations be accepted from the floor of the meeting. All nominations shall be made with the approval of the nominee and shall be properly proposed and seconded by members.
5.3 The Constitution and Rules of the Association may only be amended at the Annual General Meeting or an Extraordinary General Meeting. The vote of at least two thirds of the members present is required.
5.4 The Committee may call an Extraordinary General Meeting at any time and shall do forthwith upon the requisition of a least twelve Members by written notice which shall state the purpose of the Meeting.
5.5 A quorum at a General Meeting shall be 20% of the voting Members.
5.6 At all General Meetings a simple majority shall carry resolutions by show of hands. In the case of equality the Chairman of the Meeting shall have the casting vote. On the resolution of not less than one-fifth of those present voting shall be by Secret Ballot.
6. MANAGEMENT COMMITTEE
6.1 The Management Committee of the Association shall be:
Voting |
Non Voting |
Chairman
Vice Chairman
Hon. Treasurer
Hon. Secretary
4 Committee Members |
Caradon District Council representative
North Cornwall District Council representative
|
6.2 The quorum of the Management Committee meetings shall be 4 of the voting Committee Members.
6.3 Membership interests are to be used to determine the structure of the Management Committee.
6.4 To acknowledge the work undertaken by committee members the annual subscription charge for one business per committee member will be waived. This will be credited in the year following a qualifying attendance of at least eight out of twelve meetings.
6.5 The Officers and Committee may be re-elected annually from the Membership at the Annual General Meeting or from nominations.
6.6 Any Committee Member failing to attend three consecutive Committee Meetings without reasonable and proper excuse acceptable to the Management Committee shall forfeit his membership of that Committee.
6.7 The Management Committee may from time to time and for specific purposes form sub-committees. Such sub-committees shall consist of at least one Management Committee Member, of which one shall act as Chairman of the sub-committee. Such other sub-committee members as shall be deemed necessary for the purpose may be co-opted from the Membership. Members co-opted to a sub-committee shall not have voting rights on the Management Committee.
6.8 In the event of a casual vacancy the Management Committee shall have the power to elect any Members of the Association to fill such vacancy. The person so appointed shall hold office until the next Annual General Meeting.
6.9 A member who has a direct or indirect pecuniary interest in a contract, proposed contract or other matter must declare their interest at the meeting where the contract or matter is to be discussed and must - as a general rule - take no further part in the proceedings and leave the room. However, he/she must be allowed to state his/her case in full and leave the room should the Committee desire.
6.10 The Management Committee shall keep minutes, in books kept for the purpose, of the proceedings at meetings of the Executive Committee and Sub Committees.
7. FINANCIAL
7.1 The Treasurer shall produce annual accounts of the Association for presentation to the Annual General Meeting.
7.2 The financial year of the Association shall be from the 1st January to 31st December in any year, both dates inclusive.
7.3 An Auditor shall be appointed at each Annual General Meeting if required.
7.4 Bank Accounts may be opened in the name of the Association and two authorised signatures shall be required on all documents one may be the Treasurer, the authorised signatories are appointed by the Management Committee.
8. DISSOLUTION
If the Management Committee decides that it is necessary or advisable to dissolve the Association it shall call a meeting of all members, of which not less than 21 days notice (stating the terms of the resolution to be proposed) shall be given. If the proposal is confirmed by a two-thirds majority of those present and voting the Management Committee shall have power to realise any assets held by or on behalf of the Association. Any assets remaining after satisfaction of any proper debts and liabilities shall be distributed equally to current individual paid up members with at least one year full membership of the association as defined in the Constitution and Rules. This shall not include members who have been granted free concessionary membership. Committee members who receive free membership in accordance with clause 6.4 will be classed as fully paid up members.
9. ASSOCIATION LOGO
Only Members of the Association may use the approved Logo. A standard design shall be authorised by the Management Committee and only this design may be used showing the appropriate year.
